Assistant (m/f/d)

Job Openings Assistant (m/f/d) About The Job Assistant (m/f/d) NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry. Our experts have extensive knowledge in software and hardware development, state-of-the-art electronics, and future-oriented technologies such as artificial intelligence and virtual reality. We are not only dedicated to project work for our customers, but also intensively pursue in-house innovation projects as well as research & development. Renowned companies from a wide range of German industries place their trust in us - demonstrating the outstanding expertise and commitment of our engineers. Position: Assistant Location: Kassel, Germany Field: Defence Type: Full-time Tasks Organizing the secretariat, including coordinating and overseeing secretarial operationsAssisting the supervisor with administrative and organizational tasks as agreed uponManaging and procuring office supplies and equipment, as well as organizing moves or internal transportProcessing vacation requests and sick leave notificationsProcessing of business trip requests, approvals, and expense reports in SAPAdministrative and substantive preparation and planning of conferences, workshops, and meetings (internal and external); organization of domestic and international travel (hotels, flights, rental cars, etc.); hosting and catering for guestsPreparation of presentations, reports, and overviews, in part according to specificationsHandling incoming and outgoing correspondence, answering and transferring phone calls in German and English, partly according to specificationsReviewing and processing incoming and outgoing mail, and distributing it according to urgency and responsibilityManaging the secretarial filing systemTaking minutes during meetingsPreparing guidelines for secretaries in the assigned departmentProviding technical support and assisting the supervisor(s)Supporting the supervisor(s) in projects or handling small internal projects as agreedConducting research, evaluating and organizing content, and preparing materials for decision-making Requirements Completed commercial training or equivalentSeveral years of experience in an administrative roleAdditional qualifications in the field of executive assistance or a specialized area within the assigned organizational unitExperience in supporting and managing projectsFluent written and spoken German and EnglishGood knowledge of SAPVery good proficiency in MS OfficeStrong organizational skills, even under high pressureGoal-oriented and independent work style, high level of commitment, and initiativeStrong customer service orientationTeamwork and communication skillsConfident and friendly demeanorWillingness to travel worldwide What We Offer Join a cosmopolitan and internationally mixed team: We welcome individuals from all backgrounds and cultures to contribute their unique perspectives and talents to our team. Polish your German language skills: If you are looking to improve your German language skills, we offer a supportive environment where you can practice and develop your language abilities: whether you are a beginner or an advanced speaker. Benefit from a fixed contact person from the company: We understand the importance of having a reliable point of contact within the company. That's why we assign a dedicated contact person who will provide guidance and support throughout your employment with us. Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1-2 years and actively transfer knowledge. Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships within the workplace. That's why we organize regular team events to promote collaboration and strengthen our team bonds. Competitive compensation package: At NAXCON, we believe that our engineers are our greatest asset. That's why we offer a comprehensive and competitive compensation package that includes a salary commensurate with experience and expertise. Or refer someone Show more Show less